Aptoria

Features

Product

Resources

Company

Tools

Pricing

See the demo

Built for

One app. Three portfolio shapes. Same agent.

Aptoria was designed for the 1–50 unit landlord first; larger portfolios second. The autonomy + audit spine works the same at every scale — the difference is which features you turn on.

1–10 UNITS

Solo landlords running rentals as a side income.

Replace 3 spreadsheets + Venmo + Gmail with one app — and stop manually chasing rent.

You don't need the enterprise PMS feature set; you need the agent to handle rent reminders, late fees, and tenant questions so your rentals stop eating your evenings. Aptoria's Starter tier is free for 1 unit; Pro is $19/mo and includes 5 units, then $4/unit.

Stripe Checkout + Plaid-supported ACH autopay setup and reminders

Why they pick us

AI tenant chat handles routine questions and routes the rest to you

15-minute cancellable window on every irreversible auto-action

10–50 UNITS

Owner-operators replacing a part-time admin.

Get back the hours you spend on coordination, without hiring.

You've outgrown spreadsheets but Buildium / AppFolio feel like overkill at $200–400/mo and look like 2014. Aptoria's Pro and Portfolio tiers cover this range with the same AI agent that solo landlords use, plus owner distributions, vendor 1099s, and CAM allocation.

Maintenance triage with AI work-order classification + vendor dispatch proposals

Why they pick us

Per-state late-fee + deposit-cap enforcement (50 + DC)

Tamper-evident audit log on every autonomous action

50+ UNITS

Small PM companies who want their tools to grow up.

Multi-owner, multi-staff, double-entry GL — without the migration nightmare.

Multi-stakeholder support (owner portal, staff roles, organization-level RBAC), double-entry general ledger, deposit interest accrual, and bi-directional QuickBooks / Xero sync. Migrate from Buildium / AppFolio / Entrata in one shot or run tandem during the transition.

Migration tools for Buildium · AppFolio · Entrata · Yardi · DoorLoop · 17 more

Why they pick us

Owner Stripe Connect payouts + monthly statements (automated)

Tandem mode: read your existing PMS as source-of-truth during cutover

THE CONSTANT

"Same agent" is architecture, not a slogan.

The features you turn on change with your portfolio. Three things never do — and they're the reason you can hand the routine to an agent at any scale.

You set the thresholds

The agent acts inside limits you choose and asks about everything outside them. A 1-unit landlord and a 200-unit operator use the same dials — just set wider.

Every action is recorded

Rent charged, fee proposed, vendor route staged — each writes an append-only, hash-chained row you can re-walk. The audit spine is identical at every scale.

The same hardcoded floor

Eight actions Aptoria hardcodes as never-autonomous — evictions, applicant denials, deposit deductions — routed to you whatever tier you're on.

See how we prove it

See it on your data shape.

14-day free trial on Pro and Portfolio. No card required. Open the live demo if you want a click-through with sample data first.

Start free trial

Open the demo

Compare

Compare the operating model, not the AI label.

Property-management products change by plan, provider, and release. Aptoria publishes the controls a buyer should inspect: who has authority, what evidence is available, which actions require a person, and what depends on a connected provider.

Feature

Aptoria

MagicDoor

AppFolio

Buildium

DoorLoop

TurboTenant

Routine workflow control

Policy + configured limits

Verify current scope

Decision evidence

Action record + available hashes

Verify current scope

Sensitive-action boundary

Published human-required floor

Verify current scope

Provider dependency shown

Setup, receipt, and status visible

Verify current scope

Cancellation / reversal scope

Published per workflow

Verify current scope

Aptoria values describe its published workflow controls. Competitor details are intentionally not reduced to permanent yes/no claims here; review our dated, source-linked comparisons before making a buying decision.

Aptoria

The modern operating system for rental portfolios. Built for landlords, by people who manage units.

Product