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Leases & tenants
Creating and sending a lease
How to build a lease from a unit's terms, send it for e-signature, and what the agent handles versus what stays your decision.
The short answer
Create a lease from the unit’s rent, deposit, dates, state, and tenant details, then review the assembled agreement and, where e-signature is connected for your workspace, send each party an e-sign link. Aptoria keeps the signed copy and signature record with the lease. It can prepare renewal drafts and reminders, but ending a lease or sending a rent increase always needs your approval.
Workflow at a glance
1
Start from the unit's terms
2
Send it for e-signature
3
What the agent does — and what stays yours
Start from the unit's terms
A lease in Aptoria is built from the unit it belongs to, so the rent, deposit, and lease dates carry over before you draft anything. The unit's property needs a state set first, because the state determines which addenda attach, the deposit cap, and the late-fee rules — a unit whose property is missing its state stays locked until you set it on the Properties screen.
From there you confirm or adjust the core terms and Aptoria assembles the lease with the state-appropriate clauses. Federal disclosures that always apply, like the lead-paint disclosure for any building built before 1978, are included as part of the package.
1
Open the unit and choose to create a lease.
2
Confirm the monthly rent, security deposit, and lease start and end dates.
3
Review the assembled lease, including any state addenda and required disclosures.
4
Add the tenant's email if it isn't already on file.
Send it for e-signature
Once the terms are set and e-signature is connected for your workspace, you send the lease for signature and the tenant signs electronically — no printing, scanning, or in-person meeting. Each party gets their own signing link, and the signed copy is stored on the lease so both sides can pull it later.
E-signing keeps the record clean: who signed, when, and from where is captured alongside the document, which matters if the lease is ever questioned. The tenant receives a copy automatically once all signatures are in.
What the agent does — and what stays yours
The agent handles the routine parts of the lease lifecycle within the limits you set: it can prepare renewal drafts ahead of a lease end, remind a tenant who hasn't signed, and keep the paperwork moving. Renewal drafts are bounded by the maximum rent-increase percent you configure, so a renewal never proposes a larger bump than you allow.
Ending a lease is different. Terminating a lease is on the blocked floor — it can never run autonomously, no matter how your thresholds are set. The agent can draft a notice and tee up the decision, but a human always makes the call to end a tenancy. The same holds for a rent increase at renewal: the agent drafts it and you approve it before it goes out.
Frequently asked questions
Can Aptoria send a lease for electronic signature?
When e-signature is connected for your workspace, it can. After you review the assembled lease and add the tenant email, Aptoria sends individual e-sign links and stores the completed copy and signing record on the lease. E-signature is a limited-availability workflow; where it is not connected, the lease is prepared for you to sign through your own process.
Can the agent terminate a lease?
No. It can prepare paperwork and reminders, but a lease termination is always a human decision.
Check the rules where the property is
These resources organize state-level starting points. They are not a substitute for checking the current local rule, lease, or qualified advice before you act.
Editorial ownership
Written and maintained by the Aptoria editorial teamEditorial method reviewed July 28, 2026. Aptoria reviews scope, source fit, examples, limitations, links, and publication gates. This record does not claim attorney, CPA, lender, appraiser, or other independent professional sign-off.
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